Already in daily use in pediatric and adult medical practices across North Florida

Your paperwork runs itself.
Your staff runs the office.

ParagonDocFlow automates the repetitive work behind your medical practice — from nightly insurance verification and follow-up call lists to faxes, records requests, supply orders, and chart documentation. Save staff time, protect revenue, and give your team more time for patient care.

Proudly serving North Florida — Alachua, Columbia, Baker, Suwannee, and surrounding counties
80–120
Hours automated per week
Give your staff time back.
Thousands
Saved per month
Reduce costs. Capture missed revenue.
Nightly
Insurance verification
Find problems before visits.
HEDIS &
Value-based care support
Stay ahead of the measures that matter.

Based on current ParagonDocFlow deployments.

Save staff time. Protect revenue. Automate the busywork.

ParagonDocFlow handles the work that eats your staff's day — and hands them a list of what actually needs a human.

Proactive Insurance Management

Patient insurance is verified automatically every night before upcoming visits. Eligibility and PCP-assignment problems are flagged, and an actionable call list gives your staff time to fix them before they become lost revenue.

Insurance call list showing patients flagged for PCP changes before their visits

Care Transitions & Value-Based Care

Hospital and ER follow-ups stay on your team's radar, helping your practice stay ahead of care transitions, HEDIS, and the value-based care measures that matter. Lab and imaging results are tracked to close-out so nothing waits in a pile.

Lab, imaging and referral tracker with pending and received results

Fax & Records Automation

Faxes are downloaded, renamed, and routed to the right provider automatically. Plans of care are signed and faxed back the same day, and every document lands in the chart. Records requests are compiled, sent, and documented in a few clicks.

Records request screen selecting visits, documents and labs for a patient

Streamlined Medical Supply Orders

Select the patient and attach the prescription. ParagonDocFlow pulls the supporting records, generates the letter of medical necessity, combines the documentation, faxes everything to the supplier, and attaches it back to the patient chart.

Medical supply order form with letter of medical necessity

Built around your practice.

Don't rebuild your office around new software. We build ParagonDocFlow around the way your practice already works.

Your EHR

Your workflows

Your providers

Your existing systems

ParagonDocFlow is customized to fit your practice's existing workflow and technology, so adoption is easy for your staff and nothing you rely on today has to change.

Staff hub with one tile for every automated workflow

And the rest of the busywork.

Everything below runs from the same staff hub.

Plan-of-Care Signing

Plans of care and authorizations are signed with the correct provider and faxed back automatically.

📁

Chart Attachment

Completed documents upload straight to the patient's chart — no manual filing.

📋

Check-In Dashboard

Today's schedule with live arrival status, copays and superbills at the front desk.

📝

School & Work Notes

One-click tamper-proof excuse notes with QR verification.

Letters & LOMNs

No-show, discharge and contact letters, plus letters of medical necessity with the justification drafted for you.

Custom Automations

Spreadsheets, copay lists, audits and one-off workflows built for how your office runs.

Check-in dashboard showing today's schedule and arrival status School and work excuse note with QR code verification

Simple to set up. Runs in the background.

We handle installation, tuning and support — your staff just uses it.

1

We Install

On-site installation configured to your office, your EHR and your folders. Works with your existing infrastructure — no EHR migration, no expensive hardware overhaul.

2

We Tune

Daily check-ins for the first one to two weeks to adjust the software, answer questions and train your staff.

3

It Runs

Insurance, faxes, follow-ups and documents process automatically, every day, including nights and weekends.

4

We Support

Direct support by text, WhatsApp or phone, with remote access to your system — typically same day. On-site when it helps.

Why offices choose ParagonDocFlow

We're not a faceless software company. We're your partner.

Direct support, typically same day

Text, WhatsApp or call and we remote in. You talk to the person who built your system.

Predictable monthly pricing

Pricing is based on your practice size, workflows and automation needs. No per-user charges, no surprise invoices.

Customized to you

Need something specific? We build it around the way your office already works.

Works with what you have

Runs on your existing infrastructure alongside your EHR. No cloud migration, no IT department needed.

Built in the field. Proven in real practices.

In daily use at Grace Pediatrics in Lake City and Fort White, and at adult primary-care practices in North Florida.

HIPAA-minded by design

Business Associate Agreements available. Built for HIPAA-compliant medical workflows.

Save thousands of dollars a month.

Schedule your free demo and see what ParagonDocFlow can do for your practice.

[email protected]

(386) 515-8077

Free demo · Free consultation · No long-term contract

ParagonDocFlow. Your office, automated.